This policy      is  founded  within  our  school    ethos  which  provides  a caring, friendly and safe environment for all members of our community.

 

1.0          Procedure to be followed prior to day of visit

 The Headteacher must be informed in advance that a visiting speaker is to be invited to the When looking at inviting an outside speaker the following information should be provided:

  • Brief description of booking
  • Group Size
  • Name and Contact Details of the person making the booking
  • Start and End Time of the Event
  • Contact Details for External Speaker
  • Brief Biography of the Speaker
  • The Headteacher can then give outline authorisation for the Speaker to be booked. See Appendix 1
  • Following the Headteacher giving provisional permission, the name of the intended speaker and details of any organisation represented must be forwarded to the Lead Designated Safeguarding Officer- Ms Shaheda Khanom.
  • Once this information is passed on, the process of vetting will See Appendix 6
  • The Lead Designated Safeguarding Officer Ms Shaheda Khanom will advise the Headteacher of the vetting Final clearance for the visiting speaker can then be granted by the Headteacher. If the School has any concerns during the vetting process see Appendix 5 ,we will pass any relevant information to the Local Authority Prevent Officer Tom Llewyn or other necessary multi agencies.  See Appendix 4.1. Any action thereafter will be followed up. see Appendix 4.2
  • The member of staff responsible for booking the speaker must ensure the Visiting Speaker Agreement Form is read and signed. This needs to be completed, signed and returned to the School before the presentation can begin. The Form indicates a commitment to the following:
  • The speaker must not incite hatred, violence or call for the breaking of the law
  • The speaker is not permitted to encourage, glorify or promote any acts of terrorism including individuals, groups or organisations that support such actsThe speaker must not spread hatred and intolerance in the community and thus aid in disrupting social and community harmony and uphold British Values.
  • The speaker must seek to avoid insulting other faiths or groups, within a framework of positive debate and challengeThe speaker must adhere to the School’s Equal Opportunities ( Equalities act 2010) and Safeguarding The speaker is not permitted to raise or gather funds for any external organisation or cause without the express permission of the Headteacher.
  • No promotional material to be permitted on school premises without prior consent of the HT.
  • The speaker should be advised that they will be required to sign an agreement before speaking. If requested, a copy of the agreement will be sent to the speaker in advance of the

2.0          Procedure to be followed on the day of the visit

  • On arrival the visiting speaker should be met at reception, an ID badge issued and a Member of School Staff should remain with the speaker during the entire duration of their time in
  • Prior to the speech/presentation the Visiting Speaker Agreement Form must be read and signed by the visiting speaker and returned to a Member of the School
  • During the speech at least one member of staff will be present at all times.
  • The School will not permit separation by gender at any school
  • Following the address/assembly the guest should be accompanied by a Member of Staff to the School Reception where they should sign out and leave the
  • The member of staff organising the visiting speaker should review/evaluate the address by the guest speaker and report any concerns to the Lead Designated Safeguarding Officer Appendix  4.1& 4.2
  • If concerns are raised, the Lead Designated Safeguarding Officer will take action to address the concern in line with the School’s Safeguarding Policy. Appendix 1& 4.2
  • Records will be maintained and necessary parties including the Headteacher and the Proprietor will be

3.0          Venue Booking

 

  • The School will follow its guidelines (see Venue Booking Policy) when there is a request to book the School Hall as

 

4.0          Monitoring and Evaluation

 

  • The Lead Designated Safeguarding and the HT will be responsible for ensuring that this Policy is monitored and evaluated regularly. This will be undertaken through formal audits of applications made and a yearly review will be presented to the Headteacher and reported to the Proprietor.

 

Appendix 1

 

REQUEST FOR PRIOR APPROVAL FOR VISITING SPEAKERS

 

Name of Teacher/Member of Staff making request:
Proposed Date of Event/Visiting Speaker

 

 

Approximate Audience Number

 

Details of Visiting Speaker (Brief Biography):
Topic of the Proposed Presentation and Short Summary of Content to be covered:

 

Prior Approval Granted/Denied (Please delete/highlight as necessary)

 

If denied, reasons for not granting approval:

 

 

  

Headteacher’s Signature:                                        Date:

 

When provisional agreement has been granted by the Headteacher, this Form should be handed to the Lead Designated Safeguarding Officer Shaheda Khanom


Appendix 2

 

               Provisional information form

 

Name of delegates making visit :

Number of person

Proposed date agreed of Event/Visiting Speaker

 

Approximate Audience Number 60

 

Details of Visiting Speaker (Brief Biography):

 

 

 

 

 

 

Topic of the Proposed Presentation and Short Summary of Content to be covered:

 

Delegate/s Signature:                                               Date:

 

 

When provisional agreement has been granted by the Headteacher, this Form should be emailed to the Lead Designated Safeguarding Officer Shaheda Khanom

 

 

Appendix 3

 

AGREEMENT AND GUIDELINES FOR VISITING SPEAKERS

 

In order to maintain a clear focus on our main priority of Teaching and Learning within a safe and protective environment, care must be exercised to respect the diverse views and values of all students.

 

Name of Visiting Speaker
Organisation / If Applicable

 

The Visiting Speaker agrees to the following Terms and Conditions:

  1. The presentation must be appropriate to the age and maturity level of the student audience. Appropriate dress, language, and behaviour are required at all
  2. The presentation must not incite hatred, violence or call for the breaking of the
  3. The Visiting Speaker is not permitted to encourage, glorify or promote any acts of terrorism including individuals, groups or organisations that support such
  4. The Visiting Speaker must not spread hatred and intolerance of any minority group/s in the community and thus aid in disrupting social and community
  5. The Speaker must demonstrate a commitment to adhere to the School’s ‘No Place for Hate’ views
  6. The content of the speech/presentation must contribute to preparing students for life in Modern
  7. The Visiting Speaker must seek to avoid insulting other faiths or groups, within a framework of positive debate and
  8. Visiting Speakers are not permitted to raise or gather funds for any external organisation or cause without express permission from the Headteacher.
  9. Compliance with the School’s Equal Opportunities ( Equalities act 2010) and Safeguarding Policies.
  10. School staff have the right and responsibility to interrupt and/or stop the presentation for any violation of this
  11. Evaluation will be made to determine the usefulness of the visitor/Speaker in relation to the curriculum.

 

I have read these guidelines and agree to abide by them.

 

Visiting Speaker’s Signature: Date:

 

Witnessed by Name _________________ Sign_____________________

Position _________________Date_______________


 

 

Appendix 4

Buttercup Primary School: Risk Assessment for All School Events and Visiting Speakers

 

Area of Concern Who is at Risk?
Assessment carried out by: Date: Date of Review:

 

 

Risk Who might be harmed and how? Action in place / Existing controls Risk rating Any further action to manage this risk? New risk rating

 

Risk Rating Range: U-Unacceptable; H-High Priority; M-Medium Priority, L-Low Priority and T-Trivial


Buttercup Primary School: Risk Assessment Risk Rating Form and Matrix

Using the Risk Rating Formula:

  1. From Box 1 decide the rating of the probable severity/consequences of the hazard
  2. From Box 2 consider the rating of the likelihood of the event occurring
  3. Look up the combination in the Risk Rating Chart/Matrix and link it to the action combination

 

 

Consequences/Likelihood of event occurring Extremely Harmful [A] Harmful [B] Slightly Harmful or Not Harmful [C]
Highly Likely [1] Unacceptable [U] High [H] Medium [M]
Likely [2] High [H] Medium [M] Low [L]
Unlikely [3] Medium [M] Low [L] Trivial [T]

 

Action combination to calculate risk rating:

A1                    U – Unacceptable – Must act immediately to ensure adequate controls are put in place

A2/B1               H – High Priority – Urgent action required to reduce severity or likelihood A3/B2/C1            M – Medium Priority – Must receive attention to reduce severity or likelihood B3/C2               L – Low Priority – Look at ways to see if risk can be reduced

C3                    T – Trivial – Minimal risk

 

Appendix 5

 

Venue / visitor Booking Policy

 

 

APPENDIX 6                      

                                            BUTTERCUP PRIMARY SCHOOL

Risk Assessment for vetting process for Visiting Speaker/Event

 

 

 

Website link ,

Name of page

 

 

 

 

 

Information found controversial? Y/N

 

 

 

 

 

Copy of print screen made Y/N

 

 

 

 

 

Time and date

 

Enhanced DBS seen

 

Calls made

 

 

 

 

 

 

Name of person spoken to information negative /positive ?

 

Time

 

 

 

Date

 

 

Social media check

 

 

 

 

 

 

 

Information negative /positive ?

 

 

Time

 

Date

 

 

Print screen made Y/N

 

 

Other

 

 

 

 

 

 

 

 

Name of staff conducting check ____________________________

 

Signed _____________________________    date____________________________

 

 

Appendix 4.1

 

Cause for concern log:

To be Shared with multi agencies in line with PREVENT , and the schools safeguarding policy

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Shared with

 

Police ____          SO15____

 

PREVENT officer ___

 

Social Services _____

 

 

 

Appendix 4.2

 

Cause for concern follow up log: Agency name _________________________________

To be Shared with multi agencies in line with PREVENT , and the schools safeguarding policy

 

 

Action agreed :

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Target date _____________________

 

 

 

Appendix 4.3

 

Evaluation: Agency/Visitor name _________________________________

To be Shared with the school SLT

 

 

Impact :